Vendor Invoice Import
Vendor Invoice Import is the fastest way to receive and tag a shipment in Clarity. It handles both reorder items (auto-populated from existing records) and new items, with batch tag printing and showcase assignment built in.
Creating a Vendor Invoice
Navigate to Vendor Invoices and click New Vendor Invoice. Enter the vendor name, invoice number, and date. If the items are on memo (meaning the supplier retains ownership until the item is sold), check the memo box.
Click Save and Add Items to start entering products.
Adding Items
Reorder Items
For items you’ve ordered before, type the model number. Clarity finds the existing item and auto-populates all the details. Just confirm today’s cost and save.
New Items
For new items, type the model number. If it’s not in your system, click Add New Item. The model number and vendor copy over automatically. Fill in the remaining product details.
A reorder is an item with a model number that already exists in your system. Clarity pulls in all the existing details (description, category, pricing structure) so you don’t have to re-enter them. A new item requires full detail entry since Clarity hasn’t seen it before.
Tag Printing
When you’re done adding items, use the checkboxes to select which items need tags, then click Print Tags to print them all at once. Tags are auto-populated from the item details you entered.
Showcase Assignment
You can assign items directly to showcase locations from the vendor invoice screen. This saves a separate step of going into each item’s inventory record later.
Memo inventory means the supplier retains ownership of the items until they’re sold. This is common in the jewelry industry. When you check the memo box on a vendor invoice, Clarity tracks those items differently. The supplier relationship is maintained until the item is sold or returned.