Non-Stock Sales
Sometimes you need to sell an item that isn’t currently in your inventory. Clarity handles this with the Non-Stock Sale feature, which creates a clean record with an auto-generated stock number while keeping your category reporting accurate.
How It Works
From an active sale, click the Non-Stock button. This opens a panel where you enter the item details.
Steps
- Select your salesperson first, before opening the Non-Stock panel.
- Click the Non-Stock button to open the item entry panel.
- Select the product type (e.g., Wedding Band). This is important because it determines which category the sale falls under in your reports.
- Enter item details like metal type, color, and weight (optional but recommended).
- Enter the selling price.
- Click Add. The item appears in your transaction with an auto-generated stock number. Clarity creates this number and marks it sold in one step, keeping your records clean.
- Process payment and save.
The product type you select ensures the sale is counted in the right category in your reports. If you sell a wedding band as a non-stock item and select “Wedding Band” as the type, it shows up in your wedding band sales reports. Your category reporting stays accurate even for items sold this way.
Clarity creates a stock number behind the scenes, marks it as sold immediately, and associates it with the transaction. This means you have a complete record of what was sold, even though the item was never formally added to your inventory before the sale.