Adding Inventory
A walkthrough of the full inventory creation flow in Clarity, from item category selection to tag preview.
What This Demo Covers
This 4-minute walkthrough follows the full flow of adding an item to inventory: from selecting a category all the way through saving and tag preview.
Category Selection
The first step is selecting an item category. This is more than just a label. The category you pick determines which detail fields appear on the form and which tag template Clarity uses when printing. A diamond ring pulls up different fields than a watch or a loose stone. Picking the right category up front means less manual work and cleaner data.
Vendor and Pricing
Next, you enter the vendor and model number. The pricing section has three distinct fields, and they each serve a different purpose:
- Cost: What you paid the supplier. Only visible to users with cost-view permissions.
- Replacement Cost: The current market value. This is what your sales staff sees. It’s especially important when material prices rise since you don’t want staff quoting based on an outdated cost.
- Markup: Sets the selling price based on the replacement cost.
Tracking Method
You choose how this item is tracked: serialized (unique SKU per piece), bulk (shared SKU with quantity), or untracked (unlimited stock). Most high-value jewelry is serialized so you can track exactly which piece was sold to which customer.
Location and Details
Set the store and showcase location so your team knows where every piece lives. Then fill in the item details that are specific to the category you selected: metal type, diamond weight, stone specs, lab-grown status, and so on.
Photo Capture
Before saving, you can snap a photo of the piece. This attaches directly to the item record and is useful for both your staff and customer-facing situations.
After Save
Once you save, the Inventory panel on the right shows all units of that item. Need to add another piece of the same product? Click the ”+ New” button. The SKU auto-generates, vendor info carries over, and you just fill in the details that are unique to that unit (weight, cost, serial number, location).
A tag preview is available right next to each SKU, so you can check how the printed tag will look before sending it to the printer.